Harassment Policy

HLG Con is dedicated to providing a harassment-free conference experience for everyone regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion, or game preference. We do not tolerate harassment of Con participants in any form. [Sexual language and imagery is not appropriate for any conference venue, including talks, unless otherwise previously approved with appropriate content warnings provided.] Conference participants violating these rules will be removed from the conference [without a refund] at the discretion of the conference organizers. Any individual removed will be placed on a banned list for future events. Removed individuals may request a review of the conditions of their removal at least 90 days after their removal and no later than 365 days after the Con. Our anti-harassment policy can be found below:

Harassment includes, but is not limited to:

  • Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion.
  • Sexual images in public spaces
  • Deliberate intimidation, stalking, or following
  • Harassing photography or recording(cosplay is not consent, ask before taking a photo)
  • Sustained disruption of talks or other events
  • Inappropriate physical contact
  • Unwelcome sexual attention
  • Advocating for, or encouraging, any of the above behaviour

Enforcement

Participants asked to stop any harassing behavior are expected to comply immediately

Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Further, exhibitors should not utilize known offensive imagery or content in their material.

If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference [with no refund]. In most cases we will ask offender to leave the event.

Event organisers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and event-related social activities. We think people should follow these rules outside event activities too!

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. [Conference staff can be identified by t-shirts/special badges/head sets.] Harassment and other code of conduct violations reduce the value of HLG CON for everyone. We want you to be happy at our event. People like you make our event a better place.

You can make a report either personally or anonymously.

Anonymous Report

You can make an anonymous report on the sidebar.

We can’t follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence. We will monitor this reporting method through the event.

Personal Report

You can make a personal report on the sidebar or through the methods below:

Calling or messaging this phone number: 603-397-7089 This phone number will be continuously monitored for the duration of the event.

Contacting a staff member, identified by STAFF badges, buttons, or shirts.

When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we’ll ask you to tell us about what happened. This can be upsetting, but we’ll handle it as respectfully as possible, and you can bring someone to support you. You won’t be asked to confront anyone and we won’t tell anyone who you are. If you have a gender preference for whom you’d like to report to, please let us know and we will ensure compliance with your request.

Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance.

info@hlgcon.com
HLG Con Contact: 603-397-7089
[Phone number for hotel/venue security]
Police: Emergency DIAL 9-1-1 Non-Emergency (609) 347-5780

New Jersey Coalition Against Sexual Assault (NJCASA) Hotline
1 (800) 601-7200

Healthmed Urgent Care: 24 S South Carolina Ave, Atlantic City, NJ 08401
(609) 345-8000

Adel’s Cab: (609) 992-5566

Internal Policy

Warnings

Any member of conference staff can issue a verbal warning to a participant that their behavior violates the conference’s anti-harassment policy. Warnings should be reported to info@hlgcon.com and/or 603-397-7089 as soon as practical. The report should include:

  • Identifying information (name/badge number) of the participant
  • The time you issued the warning
  • The behavior that was in violation
  • The approximate time of the behavior (if different than the time of warning)
  • The circumstances surrounding the incident
  • Your identity
  • Other people involved in the incident
  • Game and Game Style (LARP, TT, ETC)

Presentations

Presentations or similar events should not be stopped for one-time gaffes or minor problems, although a member of conference staff should speak to the presenter afterward. However, staff should take immediate action to politely and calmly stop any presentation or event that repeatedly or seriously violates the anti-harassment policy. For example, simply say “I’m sorry, this presentation cannot be continued at the present time” with no further explanation.

Taking reports

When taking a report from someone experiencing harassment you should record what they say and reassure them they are being taken seriously, but avoid making specific promises about what actions the organizers will take. Ask for any other information if the reporter has not volunteered it (such as time, place) but do not pressure them to provide it if they are reluctant. Even if the report lacks important details such as the identity of the person taking the harassing actions, it should still be recorded and passed along to the appropriate staff member(s). If the reporter desires it, arrange for an escort by conference staff or a trusted person, contact a friend, and contact local law enforcement. Do not pressure the reporter to take any action if they do not want to do it. Respect the reporter’s privacy by not sharing unnecessary details with others, especially individuals who were not involved with the situation or non-staff members.

  • Identifying information (name/badge number) of the participant
  • The time you issued the warning
  • The behavior that was in violation
  • The approximate time of the behavior (if different than the time of warning)
  • The circumstances surrounding the incident
  • Your identity
  • Other people involved in the incident
  • Game and Game Style (LARP, TT, ETC)

Expulsion

A participant may be expelled by the decision of any of the above listed entities for whatever reasons they deem sufficient. However, here are some general guidelines for when a participant should be expelled:

  • A second offense resulting in a warning from staff
  • Continuing to harass after any “No” or “Stop” instruction
  • A pattern of harassing behavior, with or without warnings
  • A single serious offense (e.g., punching or groping someone)
  • A single obviously intentional offense (e.g., taking up-skirt photos)

Hotel/venue security and local authorities should be contacted when appropriate.

info@hlgcon.com
HLG Con Contact: 603-397-7089
[Phone number for hotel/venue security] [details pending]
Police: Emergency DIAL 9-1-1 Non-Emergency (609) 347-5780

New Jersey Coalition Against Sexual Assault (NJCASA) Hotline
1 (800) 601-7200

Healthmed Urgent Care: 24 S South Carolina Ave, Atlantic City, NJ 08401
(609) 345-8000

Adel’s Cab: (609) 992-5566

Public statements

As a general rule, conference staff should not make any public statements about the behavior of individual people during or after the conference.
In general, consult with other staff members when possible but act when necessary.